Accounting Services > News and Announcements
News and Announcements
The June 2003 AES reports are available in Lotus Notes in the AES 02/03 database in the June folder.
The following information is relevant to the June AES reports.
Fiscal Year End
Please review your AES reports paying particular attention to pending and encumbered transactions. These transactions are a reduction to your department's budget. If an encumbrance is no longer valid, please contact the Procurement Office to review the transaction and have it removed from your account. If a transaction is pending for more then a month, please contact the department responsible for the transaction to investigate why it has not completed. For example, contact Procurement for requisitions and vouchers, and Accounting for most journal transfers.
To assist you in your year end reconciliation please note the following excerpt from SUNY regarding the final payroll splits for 02/03:
- Payroll Splits OSC will split checks dated 7/2/2003 for Administrative payroll 06 (pay period ending 6/18/2003) and GA/TA payroll 06 (pay period ending 6/18/2003) and will charge 80% to FY 2002-2003 and 20% to FY 2003-2004. Checks dated 06/26/2003 for Student payroll 05 will be charged 100% to FY 2002-2003. Checks dated 7/24/2003 for College Work Study payments entered through HRMS for payroll 07 will be charged based on the period worked. If the period worked is prior to 7/1/2003, the charges will be posted to FY 2002-2003. Non-HRMS campuses must make provisions to charge the appropriate fiscal year based on the federal student aid guidelines.
- Extra Service/O.T., Summer Session Lag related distributions for Administrative payroll 06 will be charged fully to FY 2002-2003 [i.e. miscellaneous (not base salary) and "retro" payments].
For IFR Account Directors
The IFR collection analysis for your June AES reports are available in the AES 02/03 database in the Monthly Cash Collection/June folder. Your June AES reflects revenue through the period 6/15/03.
A friendly reminder
The semi-annual IFR Accrual Data worksheets for June 30th 2003 will be mailed to all IFR Directors in the beginning of July 2003. A physical inventory must be performed and documented as of June 30th 2003 by those IFR accounts that have inventory and provide materials to other areas. The physical inventory documentation must be submitted along with the completed IFR Accrual Data worksheet.
