Stony Brook University Budget Office

FY 2008-2009 Lapsing Funds Calendar
FINAL CUTOFF DATES

Please contact Procurement Commodities at 632-6046 and Procument Services 632-9849 with any questions.

Cutoff Date for FY 2008-2009 Transactions	Day of the Week	Item
20-Feb	Friday	Last day to submit all non-contract (which will require bidding) over $150K for State Accounts with an expected delivery date no later than July 10, 2009, all services must be completed by June 30, 2009.
13-Mar	Friday	Last day to submit all contract items regardless of $ amount with a lead time requirement between 60 – 90 days and an expected delivery date no later than July 10, 2009, all services must be completed by June 30, 2009.
20-Mar	Friday	Last day to submit all non-contracts (which will require bidding ) items between $20K and 150K with a lead time requirement between 30 – 45 days and an expected delivery date no later than July 10, 2009, all services must be completed by June 30, 2009.
10-Apr	Friday	Last day to submit all contract items regardless of $ amount with a lead time requirement no greater than 60 days and an expected delivery date no later than July 10, 2009, all services must be completed by June 30, 2009.
24-Apr	Friday	Last day to submit all contract items regardless of $ amount with a lead time requirement between 30 and 45 days and an expected delivery date no later than July 10, 2009, all services must be completed by June 30, 2009.
1-May	Friday	Last day to submit all items between $5k to $20k with an expected delivery date no later than July 10, 2009, all services must be completed by June 30, 2009.
22-May	Friday	Last day to submit requisitions to Procurement for all items under $5K with an expected delivery date no later than July 10, 2009, all services must be completed by June 30, 2009. No exceptions.
29-May	Friday	Last day for VP rollovers to be identified.
29-May	Friday	Letters sent to departments and vendors notifying them of the cutoff dates.
30-Jun	Friday	Last day of the fiscal year.
10-Jul	Friday	For State and IFR accounts, last day for receipt of items to be paid against fiscal year 08/09 funds.
17-Jul	Friday	Last day to submit all invoices to Procurement for processing.
17-Jul	Friday	Cancellation of all non-contract encumbrances.
24-Jul	Friday	Last day to request an increase to contract encumbrances (AC340 transactions).
7-Aug	Friday	Cancellation of contract encumbrances (AC340 transactions)..
14-Aug	Friday	Last day for departments to submit budget transfers.
		Last day for departments to submit journal transfers.
		Last day for departments other than Accounting to process journal transfers and budget transfers.