Employment Tracking System

As part of Human Resource Services' "Self Service Over the Web" initiative, departments have the ability to check the current status of their employment requisitions on-line. With the proper access, you can monitor every step of the requisition process. You will need to have a Lotus Notes account to access this system. When prompted, the username is your email ID (i.e. jsmith@notes.cc.sunysb.edu would be jsmith) and the password is your Lotus Notes password. If you are having trouble accessing this system, please follow the guide below.

Click here to log-in to the Employment Tracking System

Troubleshooting

If you do not have a Lotus Notes account:

Click here to apply for an account. Wait up to three business days for your application to process. Access is granted to requisitions when they are received. Since you did not have a Lotus Notes account when your requisition was processed, you will need to request access from Classification and Compensation after your account has been created.

If you already have a Lotus Notes account:

Some early users of Lotus Notes may need to set/reset their Internet password. Follow these instructions to set/reset the Internet password:

1. Start Lotus Notes and click on the "Favorite Bookmarks" on your Bookmark Toolbar (The icon is a yellow folder with an orange star on it).
2. Open "SUNYSB's Address Book".
3. On the left pane, make sure "People" is highlighted. If it isn't, click on it once to highlight it.
4. On the right pane, locate your name on the list.
5. Once you select your name, click on the button labeled "Edit Person".
6. The last item under the "Basics" tab, is "Internet Password". Click on the "Enter Password" button. You will be prompted to enter your password. The password is case-sensitive. After you have finished typing in your password, click on the "OK" button.
7. Click on the button labeled "Save and Close". This completes your Internet password setup.
8. Wait at least one hour for this change to take effect.

If you experience trouble following these instructions, you can contact Client Support at (631) 632-9800 and request additional assistance. Let them know you "need help setting your Lotus Notes Internet password".

If you login successfully and get "No documents found":

You may not have any requisitions in our system, but if you think you should, please contact Classification and Compensation at (631) 632-6155 to verify that you have been granted access to your requisition(s).

If you tried all of the above and still cannot access the Employment Tracking System:

Click here to submit feedback and give a detailed description of the problem you are experiencing including any error messages or prompts.

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